SharePoint

SharePoint is a web-based platform that allows Michigan Medicine teams to securely store, organize, share, and access information. This multipurpose tool is highly configurable and usage varies substantially across teams and departments.

Choosing a Site Type

HITS offers two different types of SharePoint sites:

  1. Team Sites support collaboration among multiple individuals. Most group members act as content contributors and a smaller number may have  "read-only" permissions.

  2. Collaboration Sites support the retrieval of information posted by select individuals. Most group members have "read-only" permissions and a smaller number can create and edit content. 

Site Standards

  • Access: All users must have Michigan Medicine (Level-2) credentials. Those with only UMICH (Level-1) credentials cannot access Michigan Medicine SharePoint sites.

  • Sensitive Data Storage: Michigan Medicine SharePoint may be used to host PHI or other sensitive data. Learn more.

  • Business/Site Owner: Each site requires a management-level individual to serve as the designated site owner. This individual agrees to take full responsibility for the proper use of the site and its content.

  • Site Administrators: Each site requires a primary and secondary site administrator to serve as SharePoint "super users" for their department.

  • Branding: New sites are provisioned with Michigan Medicine styling. Site administrators are encouraged to maintain these branding standards.

SharePoint Online – Coming Soon to Michigan Medicine!

Michigan Medicine is upgrading to SharePoint Online, a cloud-based service that will provide new opportunities for teams to share and manage content, knowledge, and applications. Pilots and testing are happening now, and we plan to introduce SharePoint Online across all of Michigan Medicine beginning in early 2021.

In addition to significantly improving the experience for Michigan Medicine SharePoint users, this upgrade is also an important first step toward adopting Microsoft 365 – a “digital workplace” suite of tools and services that will provide users with powerful new ways to communicate and collaborate.

To help existing and new users prepare to leverage SharePoint Online’s new capabilities, HITS partnered with Microsoft to offer the following learning opportunity:

MS365-10013 Microsoft SharePoint 100 

This course focuses on SharePoint team sites. Attendees will learn how to share and manage content, find information, and collaborate across their organization. This introductory course includes how to create SharePoint team sites, manage permissions for secure document storage and collaboration, and harness their collective knowledge content.

Additional learning opportunities will be available soon, so stay tuned for future announcements.

Requesting a new SharePoint Site

To facilitate our transition to SharePoint Online, there will be a freeze on new site builds in the SharePoint 2016 environment beginning December 1, 2020. Once we begin provisioning new sites, they will be built and managed in SharePoint Online.

If you wish to request a site, please submit a SharePoint Site Request with your objectives, site type, and names of the business owner and site administrators. You will also review and agree to the HITS SharePoint governance terms and conditions.

New sites are provisioned using a basic template. Site administrators may customize their site using SharePoint’s extensive functionality. HITS will schedule an introductory meeting with the site owner and administrators to review roles and responsibilities and to recommend training options

Community of Practice

HITS facilitates a community of practice for SharePoint administrators and aficionados to discuss best practices, share news, access resources, and explore other topics related to the tool. Learn more and join the community.