Dropbox at U-M

Dropbox at U-M is a secure, cloud-based storage option for storing all types of files and collaborating with colleagues inside and outside of U-M. All active Michigan Medicine faculty, staff, and students can access Dropbox at U-M. 

Features

Dropbox at U-M includes all of the core features you expect, with advanced security and productivity tools.

  • Core features: HIPAA-compliant file storage, anytime/anywhere access to files, secure sharing
  • Advanced data protection: version history and file recovery, advanced sharing permissions, password protection, granular permissions
  • Advanced productivity tools: Dropbox Paper, file locking, commenting, Dropbox badge

Need archival storage? Visit the U-M Data Storage Finder to see all options.

Sensitive Data with Dropbox

You may use Dropbox at U-M to maintain Protected Health Information (PHI) regulated by HIPAA. HIPAA compliance is a shared responsibility and you are expected to comply with all HIPAA requirements. 

  • Dropbox Paper may be used with PHI. The email notification issue was resolved in September 2021. 
  • You may use Michigan Medicine Microsoft 365 Online (Word for the web, etc.) to edit PHI stored in Dropbox. PHI cannot be stored or edited in U-M Google docs or U-M Microsoft 365 Online, though these integrations are available.

Dropbox Apps

The desktop app is available now for Michigan Medicine Core Windows workstations, click here for installation instructions. (Note: you must create your account by logging on to dropbox.umich.edu before using the desktop app.) 

Dropbox apps are also available for Mac (including Michigan Medicine Core Macs) Android, iPhone, and iPad in your app store, or from Dropbox.com/install

Box to Dropbox Migration

U-M Box will be fully retired on November 14, 2021, to start file cleanup ahead of the December closeout. Our community must move all data out of Box. ITS developed a Self-Service Migration Tool to transfer data automatically from Box to Dropbox, and the tool was open to Michigan Medicine June 15-July 30. After July 30, accounts that were not migrated or extended were deactivated. Before October 31, 2021, you can use the Self-Service Migration Tool to:

  • Schedule a your Box account migration
  • Reactivate a deactivated account (that has not yet migrated)
  • Delete your Box account if you don't need it
  • Request an extension on your Box account until you can migrate

After October 31, your only option in the Self-Service Migration tool will be 'migrate now', which will start the transfer of your data from Box to Dropbox within 72 hours. On November 14, the Self-Service Migration tool and U-M Box will be deactivated and unavailable.